Fractional Controller Deliverable · Confidential Management Deck
13-Week Rolling
Cash Flow Forecast
Gulf Coast Building Services LLC
Houston, TX · Commercial Mechanical & Plumbing Contractor · 87 Employees · ~$18.5M Revenue
Forecast Period: February 27 – May 22, 2026 (13 Weeks)
Texas & Florida Operations
Wells Fargo $1.5M LOC · Fully Available
TX Franchise Tax Reserved · $87,300
Prepared by Blackpeak CFO Controller Services · Weekly rolling update · Projections based on signed contracts and historical collections patterns. For management use only.
BLACKPEAK CFO™ | FRACTIONAL CONTROLLER SERVICESGULF COAST BUILDING SERVICES LLCCONFIDENTIAL · FEB–MAY 2026
Executive Summary
13-Week Cash Position Overview
Feb 27 – May 22, 2026
Opening Cash Balance$2,147,382As of February 27, 2026
Projected Closing Balance$2,653,782May 22, 2026 (Week 13)
Net Cash Generated+$506,400+23.6% over opening balance
Available Credit Line (LOC)$1,500,000Wells Fargo revolving · $0 drawn
Weeks Negative Net Flow4 of 13W1 W5 W7 W13 (all <$150K shortfall)
Minimum Cash (Any Week)$2,146K186% above $750K covenant floor
Key finding: Cash position is healthy and improving across all 13 weeks. The Q1 bonus ($94,200, W4) and Texas Franchise Tax ($87,300, W12) are fully funded from operating cash — no credit line draw required under any modelled scenario. Florida project billings from Pasco & Hillsborough County contracts provide meaningful diversification. Blackpeak CFO recommends establishing a formal $500K cash reserve policy by Q3 2026.
13-Week Rolling Cash Flow Forecast · Gulf Coast Building Services LLC · Blackpeak CFO Controller ServicesPage 2 of 12
BLACKPEAK CFO™ | FRACTIONAL CONTROLLER SERVICESGULF COAST BUILDING SERVICES LLCCONFIDENTIAL · FEB–MAY 2026
Cash Position
Weekly Closing Cash Balance
vs. Covenant Floor ($750K) & LOC Headroom
Base case shown. LOC headroom (Actual + $1.5M available) displayed for context — no drawdown projected in base or upside scenarios.Page 3 of 12
BLACKPEAK CFO™ | FRACTIONAL CONTROLLER SERVICESGULF COAST BUILDING SERVICES LLCCONFIDENTIAL · FEB–MAY 2026
Weekly Cash Flows
Collections vs. Disbursements
⚡ = payroll week 🟡 = TX Franchise Tax (W12)
Collections (green) · Disbursements (red) · Net cash change line (gold) · All figures in USDPage 4 of 12
BLACKPEAK CFO™ | FRACTIONAL CONTROLLER SERVICESGULF COAST BUILDING SERVICES LLCCONFIDENTIAL · FEB–MAY 2026
Forecast Detail
13-Week Cash Flow Summary
⚡ payroll 🟡 TX Franchise Tax (W12) ★ peak collection (W10) $000s
|
⚡ W1
Feb 27 | W2
Mar 6 |
⚡ W3
Mar 13 | W4
Mar 20 |
⚡ W5
Mar 27 | W6
Apr 3 |
⚡ W7
Apr 10 | W8
Apr 17 |
⚡ W9
Apr 24 | ★ W10
May 1 |
⚡ W11
May 8 | 🟡 W12
May 15 |
⚡ W13
May 22 | Total /
Closing |
| Opening Balance |
2,147 | 2,146 | 2,209 | 2,262 | 2,267 |
2,249 | 2,493 | 2,349 | 2,571 | 2,491 |
2,732 | 2,629 | 2,721 | — |
| ▲ Collections |
288 | 194 | 359 | 166 | 291 |
399 | 203 | 375 | 228 | 451 |
193 | 318 | 275 | 3,740 |
| ▼ Disbursements |
(289) | (132) | (306) | (161) | (310) |
(154) | (347) | (153) | (308) | (211) |
(296) | (227) | (342) | (3,234) |
| Net Cash Flow |
(1) | 62 |
53 | 6 |
(19) | 245 |
(144) | 221 |
(80) | 241 |
(103) | 92 |
(67) | +506 |
| Closing Balance |
2,146 | 2,209 | 2,262 | 2,267 | 2,249 |
2,493 | 2,349 | 2,571 | 2,491 | 2,732 |
2,629 | 2,721 | 2,654 | 2,654 |
| LOC Drawn |
— | — |
— | — |
— | — |
— | — |
— | — |
— | — |
— | $0 |
⚡ Bi-weekly payroll ~$168K per run (7 runs) · 🟡 TX Franchise Tax $87,300 due May 15 (W12) · ★ W10 = peak: $143K Katy ISD retainage released · W4 = Q1 bonus $94,200 · All figures $000s rounded · LOC $1,500K undrawn throughout
13-Week Rolling Cash Flow Forecast · Gulf Coast Building Services LLC · Blackpeak CFO Controller ServicesPage 5 of 12
BLACKPEAK CFO™ | FRACTIONAL CONTROLLER SERVICESGULF COAST BUILDING SERVICES LLCCONFIDENTIAL · FEB–MAY 2026
Collections Analysis
AR Aging & Expected Collections
Opening AR: $887,000 · Total 13-wk collections: $3,740,100
AR Recovery Assumptions
| Bucket |
AR Balance |
Recovery |
Expected |
| 0–30 days | $487,200 | 95% | $462,840 |
| 31–60 days | $234,100 | 85% | $198,985 |
| 61–90 days | $98,400 | 65% | $63,960 |
| 91–120 days | $52,700 | 30% | $15,810 |
| 120+ days | $14,600 | 10% | $1,460 |
| Total | $887,000 | | $743,055 |
13-Week Collection Sources
From existing AR (above)$743,055
New billings collected$2,997,045
Total Collections$3,740,100
Katy ISD (TX) · Harris County (TX) · Pasco County (FL) · Hillsborough County (FL)
Govt/institutional GCs drive lower DSO but require certified payrolls & lien waivers — managed weekly by Blackpeak CFO.Page 6 of 12
BLACKPEAK CFO™ | FRACTIONAL CONTROLLER SERVICESGULF COAST BUILDING SERVICES LLCCONFIDENTIAL · FEB–MAY 2026
Disbursements
Disbursements Breakdown
Total 13-week disbursements: $3,233,700
| Category |
Amount |
% |
Notes |
| Payroll & Benefits | $1,178,800 | 36.5% | 7 bi-weekly runs · TX/FL SUTA 2.7% |
| Subcontractors | $1,127,500 | 34.9% | Katy ISD & Pasco County subs |
| Materials & Equipment | $539,100 | 16.7% | Copper pipe, HVAC components |
| Insurance & Rent | $126,400 | 3.9% | Monthly · GL/WC/Auto fleet |
| Fuel & Admin | $115,400 | 3.6% | 28 vehicles · software stack |
| Texas Franchise Tax | $87,300 | 2.7% | Due May 15 (W12) · EZ rate 0.331% |
| Equipment Financing | $59,200 | 1.8% | Monthly P+I · 2 equipment notes |
TX vs FL tax obligations: Texas Franchise Tax (EZ 0.331% of TX gross revenue) = $87,300. Florida has no state income or corporate income tax — zero equivalent obligation for FL operations. Both states are among the lowest total state tax burden environments in the US.
13-Week Rolling Cash Flow Forecast · Gulf Coast Building Services LLC · Blackpeak CFO Controller ServicesPage 7 of 12
BLACKPEAK CFO™ | FRACTIONAL CONTROLLER SERVICESGULF COAST BUILDING SERVICES LLCCONFIDENTIAL · FEB–MAY 2026
Calendar
Key Dates & Cash Obligations
February 27 – May 22, 2026
W1 · Feb 27⚡ Payroll Run #1 — bi-weekly payroll + EFTPS deposit (semi-weekly depositor)$168,200
W2 · Mar 6Monthly rent ($31,600), GL/WC insurance premium ($18,700), equipment financing ($14,800)$65,100
W4 · Mar 20Q1 bonus payout — 87 eligible employees · Performance-based · Fully funded from operating cash$94,200
W6 · Apr 3Monthly obligations · Strong $399K collection week — best net cash week in the Q2 period$65,100
W7 · Apr 10⚡ Payroll Run #4 + quarterly principal payment on equipment note #1 ($87,500)$255,700
W10 · May 1★ Peak collection week: $143K Katy ISD retainage released + monthly obligations ($65K)$211,000
W11 · May 8⚡ Payroll Run #6 · AWS & software stack renewal ($87K) — 3-year contract opportunity$295,500
W12 · May 15🟡 Texas Franchise Tax — EZ 0.331% × ~$18.5M TX gross revenue · EFT via Comptroller eSystems pre-queued$87,300
W13 · May 22⚡ Payroll Run #7 (final in period) · Pasco County FL progress billing submitted · Period closes$168,200
All payments confirmed obligations. TX Franchise Tax pre-queued. FL operations: no equivalent state obligation.Page 8 of 12
BLACKPEAK CFO™ | FRACTIONAL CONTROLLER SERVICESGULF COAST BUILDING SERVICES LLCCONFIDENTIAL · FEB–MAY 2026
Scenario Analysis
Three-Scenario Stress Test
Closing balance at Week 13 · May 22, 2026
Scenario A
Base Case
$2,653,782
Collections per forecast. Disbursements as planned. TX Franchise Tax paid May 15. All 4 active projects on schedule: Katy ISD, Harris County (TX), Pasco County (FL), Hillsborough County (FL).
Net generated: +$506,400
LOC drawn: $0
Min cash any week: $2,146K
All covenants: ✓ Met
Scenario B
Upside Case
$3,087,000
Collections +10% above forecast. Katy ISD releases $215K retainage 2 weeks early (W8 vs W10). New Florida county contract: $180K mobilisation payment received W9.
Net generated: +$939,600
LOC drawn: $0
Min cash any week: $2,600K
$500K reserve: candidate ✓
Scenario C
Stress Case
$1,898,000
Collections 20% below forecast. $45K cost overrun on Katy ISD (copper). One GC files 30-day payment dispute — $87K delayed. Subcontractor costs +8%.
Net generated: −$249,400
LOC draw recommended: $500K (W10)
Min cash: $1,648K (above covenant)
Covenants with LOC draw: ✓ Met
Stress case mitigation: Even in the stress scenario, the Wells Fargo $1.5M revolving LOC provides a $500K buffer that keeps Gulf Coast above the $750K covenant floor. Blackpeak CFO monitors collections weekly and would trigger a LOC draw recommendation at $1.2M cash — giving 30+ days of additional operating runway.
TX Franchise Tax paid under all three scenarios — obligation is fixed regardless of revenue outcome.Page 9 of 12
BLACKPEAK CFO™ | FRACTIONAL CONTROLLER SERVICESGULF COAST BUILDING SERVICES LLCCONFIDENTIAL · FEB–MAY 2026
Risk Register
Cash Flow Risk Register
13-week forecast period
| Risk |
Impact |
Likelihood |
Description & Context |
Mitigation |
| Slow-pay GC — Katy ISD | High | Medium | Katy ISD (TX) = 31% of current AR. TX school districts run net-45 terms; retainage release requires architect sign-off. A 2-week delay on $143K retainage reduces minimum cash to $2,003K — still well above covenant. | Weekly lien waiver tracking · escalation to GC PM |
| Copper price spike | Medium | Medium | Katy ISD contract is lump-sum — 10% copper price increase adds ~$45K unrecoverable cost. Houston and DFW market demand is driving spot prices higher entering construction season. | Buy forward at current prices · review change order clauses |
| TX Franchise Tax computation | Medium | Low | TX Legislature in session; EZ method may change for 2025 tax year. $87,300 reserved at EZ rate (0.331%). Standard rate (0.75%) would increase liability to ~$139K. FL has no equivalent obligation. | Confirm with CPA by Apr 15 · reserve extra $52K if needed |
| Florida payment delays | Medium | Low | Pasco & Hillsborough County (FL) contracts in execution. FL Prompt Payment Act (§255.073) provides remedies but dispute resolution takes 45–90 days. No lien rights against FL counties. | Monthly compliance docs filed · mobilisation receipts confirmed |
| Subcontractor cost overrun | Medium | Medium | Tight labor market in Houston MSA and Tampa Bay — licensed mechanical subs quoting +8–12% above historical rates. Sub spend = $1.13M (34.9% of disbursements). | Lock in rates · add 8% contingency to new project bids |
| EFTPS deposit timing | Low | Low | Semi-weekly depositor. IRS EFTPS deposits due within 2 business days of payroll. Missing deposit triggers 2–10% penalty. Administrative risk, not a liquidity issue. | Blackpeak CFO controls EFTPS calendar · automated system |
Risk register reviewed weekly. All HIGH-impact items require owner sign-off on mitigation plan.Page 10 of 12
BLACKPEAK CFO™ | FRACTIONAL CONTROLLER SERVICESGULF COAST BUILDING SERVICES LLCCONFIDENTIAL · FEB–MAY 2026
Banking Covenants
Wells Fargo $1.5M LOC — Covenant Compliance
✓ All covenants met throughout forecast period
Minimum Cash Balance
$2,146K actual≥ $750K required
✓ 186% of covenant floor
Debt Service Coverage Ratio
3.2× actual≥ 1.25× required
✓ 2.56× headroom above minimum
Current Ratio
2.8× actual≥ 1.5× required
✓ 1.3× headroom above minimum
Working Capital
$2.1M actual≥ $500K required
✓ 4.2× covenant requirement
Why TX & FL businesses need this: Texas banks (Frost, Veritex, Prosperity, PlainsCapital, Wells Fargo) and Florida banks (Valley National, Regions, Truist, Bank of Tampa, First Horizon) all require a 13-week rolling cash flow forecast at annual LOC review. Maintaining this forecast — updated weekly by Blackpeak CFO — demonstrates the financial discipline lenders reward. A $500K LOC increase (to $2.0M) will be supported by this forecast at Gulf Coast’s Q4 2026 annual review.
Covenant testing performed monthly. 13-week cash forecast delivered every Monday by Blackpeak CFO.Page 11 of 12
BLACKPEAK CFO™ | FRACTIONAL CONTROLLER SERVICESGULF COAST BUILDING SERVICES LLCCONFIDENTIAL · FEB–MAY 2026
Recommendations
Recommended Actions & Owner Responsibilities
⚡ Immediate (0–2 weeks)
Accelerate Katy ISD billing
Submit W10 retainage release request 1 week early. $143K receivable is the single largest cash event in the forecast. Owner: PM + Blackpeak CFO
Pre-queue TX Franchise Tax EFT
Schedule $87,300 EFT in Texas Comptroller eSystems for May 14. Confirm EZ rate with CPA. FL operations: no equivalent action required. Owner: Blackpeak CFO
Lock copper pricing
Contact 2–3 suppliers for 90-day price hold on copper tubing for Katy ISD remaining scope. Eliminates ~$45K stress-case exposure. Owner: Procurement
📅 30–60 Days
Negotiate AWS 3-year lock-in
AWS contract renews W11 (~$87K). A 3-year commit yields 15–20% savings = $13–17K annually. Blackpeak CFO to prepare cost-benefit. Owner: CFO/Owner
Confirm FL prompt payment compliance
Verify Pasco & Hillsborough County billing deadlines under FL §255.073. Ensure monthly pay apps submitted by the 25th. Owner: PM + Blackpeak CFO
Master subcontractor agreements
$1.13M sub spend — lock in preferred rates before Q3. Issue master sub agreements. Tight Houston & Tampa labor markets make this urgent. Owner: Operations
🔄 Ongoing / Strategic
Establish $500K cash reserve policy
Upside scenario closes at $3.1M. Formalise board-approved minimum cash policy: $750K (covenant) + $500K operating reserve = $1.25M hard floor. Owner: Owner + Blackpeak CFO
Weekly LOC monitoring
Updated 13-week forecast every Monday. LOC draw trigger = $1.2M cash. No draw projected in base or upside scenarios. Owner: Blackpeak CFO (standing)
Target DFW / Tampa expansion
DFW has 180K+ business establishments (largest TX metro). Tampa Bay 400K+ SMBs. Mechanical demand high in both markets. Financial readiness confirmed. Owner: Business Development
Blackpeak CFO Controller Services · blackpeakcfo.com · Houston TX · Serving Texas & Florida statewidePage 12 of 12