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Texas Comfort Solutions LLC · January 2026
Confidential · Sample Report
AICPA · CGMA · Fractional Controller & CFO Services · blackpeakcfo.com
BLACKPEAKCFO  |  FRACTIONAL CONTROLLER SERVICES
Your Numbers, Explained
Texas Comfort Solutions LLC · January 2026
CONFIDENTIAL
Monthly Revenue
$421K
▲ 4.2% vs budget
Gross Margin
48.3%
Target: 45%
Revenue/Tech
$35.1K
12 techs active
Service Calls
864
Avg ticket $487
Net Income
$129K
30.7% margin
Customer Score
4.8/5
142 Google reviews
BLACKPEAKCFO™  |  FRACTIONAL CONTROLLER SERVICESTEXAS COMFORT SOLUTIONS LLC  ·  JAN 2026CONFIDENTIAL

Contents

01Cover Page01
02Contents02
03Executive Summary03
04Income Statement (P&L)04
05Revenue by Service Line05
06Technician Productivity & Utilization06
07Cash Flow & Working Capital07
08Balance Sheet Snapshot08
09Fleet & Equipment Tracker09
10Seasonal Demand Forecast10
11🔒 Accounts Receivable Aging11
12🔒 CTA12
💬 Controller’s Note
This report covers the month of January 2026 for Texas Comfort Solutions LLC — a 12-technician HVAC and home services company operating across Greater Houston. January is historically a peak heating month in Texas, and the numbers reflect strong demand driven by two cold snaps. All figures are prepared on an accrual basis in accordance with US GAAP.
BLACKPEAKCFO™  |  FRACTIONAL CONTROLLER SERVICESTEXAS COMFORT SOLUTIONS LLC  ·  JAN 2026CONFIDENTIAL

Executive Summary

Revenue
$421,380
▲ 4.2% vs budget
Gross Profit
$203,506
48.3% margin
EBITDA
$147,483
35.0% margin
Net Income
$129,347
30.7% net margin
The big picture: January was your strongest month since last summer. Two significant cold snaps in weeks 2 and 3 drove emergency heating calls up 34% versus December, and your team handled the surge without overtime blowouts. Revenue beat budget by $17K, gross margin came in at 48.3% (well above the 45% target), and net income hit $129K — a 30.7% net margin that most HVAC operators would envy.
What went right: Service maintenance agreements (SMAs) delivered $94K of recurring revenue this month — that’s 22% of total revenue now on autopilot. Your average service ticket climbed to $487, up from $451 in December, driven by higher-margin emergency callouts. Tech utilization hit 81%, which is industry-leading for January.
Watch list: Parts inventory grew by $18K this month to $127K. That’s starting to tie up cash. I’ve flagged 3 slow-moving SKUs that haven’t moved in 90+ days. Also, accounts receivable over 60 days crept up to $34K (mainly 2 commercial accounts). Let’s discuss collection strategy at our next call.
BLACKPEAKCFO™  |  FRACTIONAL CONTROLLER SERVICESTEXAS COMFORT SOLUTIONS LLC  ·  JAN 2026CONFIDENTIAL

Income Statement (P&L)

Jan Actual Jan Budget Var $ Var % YTD Actual
Revenue
Service & Repair$196,842$185,000$11,8426.4%$196,842
Installation / New Systems$112,200$115,000($2,800)(2.4%)$112,200
Maintenance Agreements (SMA)$94,138$90,000$4,1384.6%$94,138
Duct Cleaning & IAQ$18,200$14,000$4,20030.0%$18,200
Total Revenue$421,380$404,000$17,3804.3%$421,380
Cost of Revenue
Parts & Materials$108,372$112,000$3,6283.2%$108,372
Technician Labor (Direct)$84,502$86,000$1,4981.7%$84,502
Subcontractors$15,000$12,000($3,000)(25.0%)$15,000
Vehicle / Fleet Costs$10,000$9,500($500)(5.3%)$10,000
Total Cost of Revenue$217,874$219,500$1,6260.7%$217,874
GROSS PROFIT$203,506$184,500$19,00610.3%$203,506
Operating Expenses
Salaries & Admin Staff$28,400$28,000($400)(1.4%)$28,400
Marketing & Advertising$12,800$14,000$1,2008.6%$12,800
Insurance (GL, WC, Vehicle)$8,200$8,200$00.0%$8,200
Rent & Facilities$4,800$4,800$00.0%$4,800
Software & Technology$1,823$2,000$1778.9%$1,823
Total OpEx$56,023$57,000$9771.7%$56,023
EBITDA$147,483$127,500$19,98315.7%$147,483
Depreciation$6,800$7,000$2002.9%$6,800
Interest Expense$2,800$3,000$2006.7%$2,800
Estimated Tax Provision$8,536$7,300($1,236)(16.9%)$8,536
NET INCOME$129,347$110,200$19,14717.4%$129,347
💬 Controller’s Note
Net income is $19K ahead of budget. The main drivers were emergency heating calls (+$11.8K in service revenue) and tighter parts procurement. Your gross margin at 48.3% is exceptional — industry average for HVAC in Texas is 38-42%. This reflects good dispatching discipline and your parts markup strategy.
BLACKPEAKCFO™  |  FRACTIONAL CONTROLLER SERVICESTEXAS COMFORT SOLUTIONS LLC  ·  JAN 2026CONFIDENTIAL

Revenue by Service Line

Revenue Mix — January 2026
Revenue Trend (6 Months)
Service Line Revenue % Mix Margin Jobs Avg Ticket
🔧 Service & Repair$196,84246.7%52.4%404$487
❄️ Installation / New Systems$112,20026.6%38.2%14$8,014
📋 Maintenance Agreements$94,13822.3%61.8%446$211
💨 Duct Cleaning & IAQ$18,2004.3%58.3%38$479
TOTAL$421,380100%48.3%902$467
💬 Controller’s Note
Your maintenance agreements are the crown jewel — 22% of revenue at a 61.8% margin, and it’s recurring. We should push to grow SMA count from 446 to 600 by Q3. Each new agreement is worth ~$2,500/yr in near-guaranteed revenue. I’d also note the duct cleaning upsell is crushing it — 30% above budget with almost 60% margins.
BLACKPEAKCFO™  |  FRACTIONAL CONTROLLER SERVICESTEXAS COMFORT SOLUTIONS LLC  ·  JAN 2026CONFIDENTIAL

Technician Productivity & Utilization

Revenue per Technician — January 2026
Technician Revenue Jobs Avg Ticket Utilization Callbacks Rating
Miguel Rodriguez$47,82086$55692%1⭐ 4.9
Jake Thompson$42,35079$53688%2⭐ 4.8
Carlos Mendez$39,10082$47785%1⭐ 4.7
Dave Mitchell$38,20078$49083%2⭐ 4.7
Tyler Banks$37,65074$50979%3⭐ 4.6
Maria Santos$36,40071$51378%1⭐ 4.8
Chris Wilson$34,80069$50476%2⭐ 4.5
James Patterson$33,10072$46074%4⭐ 4.3
Anthony Davis$31,90067$47671%3⭐ 4.4
Robert Nguyen$30,20064$47269%2⭐ 4.5
Brandon Lee$27,36058$47265%3⭐ 4.2
Kevin Price$22,50052$43358%5⭐ 3.9
AVERAGE / TOTAL$35,11573$49277%2.44.5
💬 Controller’s Note
Miguel Rodriguez is your MVP — $47.8K revenue with a 92% utilization rate and only 1 callback. Kevin Price needs attention: lowest revenue, lowest utilization (58%), and 5 callbacks. That callback rate costs you roughly $2,500/month in rework and customer goodwill. Consider pairing Kevin with Miguel for ride-alongs next month.
BLACKPEAKCFO™  |  FRACTIONAL CONTROLLER SERVICESTEXAS COMFORT SOLUTIONS LLC  ·  JAN 2026CONFIDENTIAL

Cash Flow & Working Capital

Cash Flow Bridge — January 2026
Opening Cash
$284,200
Cash From Ops
$142,830
Cash Used
($74,500)
Closing Cash
$352,530
Working Capital Metrics Current Prior Month Target
Days Sales Outstanding (DSO)24 days27 days< 30 days
Days Inventory Outstanding36 days31 days< 30 days
Days Payable Outstanding22 days21 days25-30 days
Cash Conversion Cycle38 days37 days< 35 days
Current Ratio2.8x2.6x> 2.0x
Quick Ratio2.1x2.0x> 1.5x
💬 Controller’s Note
Cash position improved by $68K this month to $352K. That’s a healthy cushion — about 2.5 months of operating expenses. The main drag is inventory days creeping up to 36 (from 31). Three slow-moving compressor units ($18K) are sitting in the warehouse. I recommend a flash sale to ServiceTitan partner network to free up that cash before summer buying season hits.
BLACKPEAKCFO™  |  FRACTIONAL CONTROLLER SERVICESTEXAS COMFORT SOLUTIONS LLC  ·  JAN 2026CONFIDENTIAL

Balance Sheet Snapshot

ASSETS
Current Assets
Cash & Equivalents$352,530
Accounts Receivable$89,400
Parts Inventory$127,200
Prepaid Insurance$12,600
Total Current Assets$581,730
Fixed Assets
Service Vehicles (12)$384,000
Tools & Equipment$68,500
Less: Accum. Depreciation($148,200)
Total Fixed Assets (Net)$304,300
Goodwill$45,000
TOTAL ASSETS$931,030
LIABILITIES & EQUITY
Current Liabilities
Accounts Payable$72,400
Accrued Wages$34,200
Deferred Revenue (Prepaid SMAs)$48,600
Sales Tax Payable$18,300
Current Portion of LTD$24,000
Total Current Liabilities$197,500
Long-Term Liabilities
Vehicle Loans$142,000
Equipment Financing$28,000
Total Long-Term Liabilities$170,000
Equity
Owner’s Equity$200,000
Retained Earnings$234,183
Current Period Net Income$129,347
TOTAL LIABILITIES & EQUITY$931,030
💬 Controller’s Note
The balance sheet is clean. Debt-to-equity ratio is 0.65x — very conservative for an HVAC business. The $48.6K in deferred revenue (prepaid maintenance agreements) is your built-in safety net. One flag: A/R grew by $12K this month. Two commercial accounts (Westfield Plaza and Metro Industrial) are now at 67 and 54 days respectively. I’ve already sent follow-up notices.
BLACKPEAKCFO™  |  FRACTIONAL CONTROLLER SERVICESTEXAS COMFORT SOLUTIONS LLC  ·  JAN 2026CONFIDENTIAL

Fleet & Equipment Tracker

Vehicle / Unit Year Mileage Book Value MTD Fuel MTD Maint. Status
🚚 Unit 01 — Ford E-350 (M. Rodriguez)202342,100$34,200$680$120🟢
🚚 Unit 02 — Ford E-350 (J. Thompson)202338,700$35,800$640$85🟢
🚚 Unit 03 — Chevy Express (C. Mendez)202261,300$26,400$720$340🟡
🚚 Unit 04 — Ford E-350 (D. Mitchell)202258,200$27,100$690$210🟢
🚚 Unit 05 — Chevy Express (T. Banks)202174,800$22,000$750$480🟡
🚚 Unit 06 — Ford Transit (M. Santos)202331,400$37,200$580$65🟢
🚚 Unit 07 — Ford E-350 (C. Wilson)202182,100$18,600$810$650🔴
🚚 Unit 08 — Chevy Express (J. Patterson)202255,600$28,800$670$190🟢
🚚 Unit 09 — Ford Transit (A. Davis)202328,900$38,400$560$45🟢
🚚 Unit 10 — Ford E-350 (R. Nguyen)202179,400$19,800$780$520🟡
🚚 Unit 11 — Chevy Express (B. Lee)202252,300$29,500$650$175🟢
🚚 Unit 12 — Ford Transit (K. Price)202249,100$30,200$630$145🟢
FLEET TOTAL (12 Vehicles)654K$348,000$8,160$3,025
🟢 Good   🟡 Watch (high mileage or elevated maintenance)   🔴 Replace soon (80K+ miles, high maintenance cost)
💬 Controller’s Note
Unit 07 (Chris Wilson’s E-350) is flagged red — 82K miles and $650 in maintenance this month alone. At this rate, it’ll cost more to maintain than replace by Q2. I recommend budgeting $42K for a replacement Ford E-350 in March, before AC season demand spikes. Units 03, 05, and 10 should be on the replacement schedule for late 2026.
BLACKPEAKCFO™  |  FRACTIONAL CONTROLLER SERVICESTEXAS COMFORT SOLUTIONS LLC  ·  JAN 2026CONFIDENTIAL

Seasonal Demand Forecast — 2026

Month Revenue Forecast Heating Mix Cooling Mix Install Mix SMA Mix Demand
Jan (Actual)$421,38038%5%27%22%🔥🔥🔥
Feb$385,00032%8%28%24%🔥🔥
Mar$368,00018%22%32%22%🔥
Apr$410,0005%35%35%20%🔥🔥
May$520,0002%48%30%16%🔥🔥🔥🔥
Jun$610,0000%55%28%14%🔥🔥🔥🔥🔥
Jul$680,0000%58%26%12%🔥🔥🔥🔥🔥
Aug$650,0000%56%27%13%🔥🔥🔥🔥🔥
Sep$490,0002%42%32%18%🔥🔥🔥
Oct$410,00010%28%35%22%🔥🔥
Nov$380,00028%10%30%24%🔥🔥
Dec$395,00035%5%28%24%🔥🔥🔥
ANNUAL FORECAST$5,719,380Peak: Jun-Aug (40% of annual revenue)
💬 Controller’s Note
Houston’s HVAC calendar is textbook — June through August will deliver 40% of your annual revenue. That’s $1.94M in three months. Critical action items: 1) Pre-order compressor and condenser inventory by March 15 to lock in prices before supplier peak premiums. 2) Recruit 2-3 seasonal techs by April 1. 3) Push SMA renewals hard in Feb/Mar when customers are thinking about their AC before summer hits.
BLACKPEAKCFO™  |  FRACTIONAL CONTROLLER SERVICESTEXAS COMFORT SOLUTIONS LLC  ·  JAN 2026CONFIDENTIAL

Accounts Receivable Aging

Customer Current 1-30 31-60 61-90 90+ Total
Westfield Plaza Management$0$0$8,400$12,600$0$21,000
Metro Industrial Park$4,200$3,800$5,200$0$0$13,200
Residential (Various)$38,400$12,600$2,800$0$0$53,800
Greenway Office Complex$1,400$0$0$0$0$1,400
TOTAL$44,000$16,400$16,400$12,600$0$89,400
🔒

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