A fractional CFO delivers specific, tangible financial reports — not just advice. Expect 13-week rolling cash flow forecasts, monthly P&L packages, KPI dashboards, trust reconciliations, business valuations, and investor-ready board packs. These deliverables give you week-by-week visibility into liquidity, profitability, and operational performance without hiring a full-time finance executive.
13-Week Rolling Cash Flow Forecast
Week-by-week visibility into every dollar coming in and going out. According to a SCORE study, 82% of small businesses that fail cite cash flow problems as a factor. The gold standard for short-term liquidity management, updated every week, always looking 3 months ahead.
Weekly Cash Position
Detailed Cash Flow by Week
| Category | Wk 1 | Wk 2 | Wk 3 | Wk 4 | Wk 5 | Wk 6 | Wk 7 | Wk 8 | Wk 9 | Wk 10 | Wk 11 | Wk 12 | Wk 13 |
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| Cash Inflows | |||||||||||||
| Client receipts | 42,100 | 38,200 | 51,400 | 29,800 | 44,500 | 35,100 | 48,200 | 31,600 | 55,300 | 41,200 | 38,900 | 46,700 | 52,100 |
| Retainer income | 12,500 | — | — | 12,500 | — | — | — | 12,500 | — | — | — | 12,500 | — |
| Other income | — | 1,200 | — | — | 800 | — | — | — | 1,500 | — | — | — | 900 |
| Total Inflows | 54,600 | 39,400 | 51,400 | 42,300 | 45,300 | 35,100 | 48,200 | 44,100 | 56,800 | 41,200 | 38,900 | 59,200 | 53,000 |
| Cash Outflows | |||||||||||||
| Payroll | (32,400) | — | — | (32,400) | — | — | — | (32,400) | — | — | — | (32,400) | — |
| Rent & utilities | (8,500) | — | — | — | (8,500) | — | — | — | (8,500) | — | — | — | (8,500) |
| Software & tools | — | (4,200) | — | — | — | (4,200) | — | — | — | (4,200) | — | — | — |
| Insurance | — | — | (2,800) | — | — | — | — | — | — | — | (2,800) | — | — |
| Professional fees | — | — | — | (3,500) | — | — | (1,800) | — | — | — | — | (3,500) | — |
| Other expenses | (2,100) | (1,800) | (2,400) | (1,500) | (2,200) | (1,900) | (2,100) | (1,700) | (2,300) | (1,600) | (2,000) | (1,800) | (2,100) |
| Total Outflows | (43,000) | (6,000) | (5,200) | (37,400) | (10,700) | (6,100) | (3,900) | (34,100) | (10,800) | (5,800) | (4,800) | (37,700) | (10,600) |
| Cash Position | |||||||||||||
| Net Cash Flow | 11,600 | 33,400 | 46,200 | 4,900 | 34,600 | 29,000 | 44,300 | 10,000 | 46,000 | 35,400 | 34,100 | 21,500 | 42,400 |
| Closing Balance | 194,000 | 227,400 | 273,600 | 278,500 | 313,100 | 342,100 | 386,400 | 396,400 | 442,400 | 477,800 | 511,900 | 533,400 | 575,800 |
Monthly P&L Statement
Current month, year-to-date, and budget variance, with plain-English commentary on every material line.
Income Statement
| Line Item | Actual | Budget | Variance |
|---|---|---|---|
| Revenue | $247,500 | $230,000 | +7.6% |
| Service revenue | $198,200 | $185,000 | +7.1% |
| Retainer income | $37,500 | $35,000 | +7.1% |
| Other income | $11,800 | $10,000 | +18.0% |
| Cost of Services | ($148,500) | ($138,000) | -7.6% |
| Staff costs | ($112,300) | ($105,000) | -7.0% |
| Contractor costs | ($24,200) | ($22,000) | -10.0% |
| Software & tools | ($12,000) | ($11,000) | -9.1% |
| Gross Profit | $99,000 | $92,000 | +7.6% |
| Gross Margin | 40.0% | 40.0% | — |
| Operating Expenses | ($57,800) | ($55,000) | -5.1% |
| Rent & utilities | ($12,500) | ($12,000) | -4.2% |
| Marketing | ($8,200) | ($8,000) | -2.5% |
| Insurance | ($4,800) | ($5,000) | +4.0% |
| Professional fees | ($6,300) | ($5,000) | -26.0% |
| Travel & entertainment | ($3,200) | ($3,000) | -6.7% |
| Depreciation | ($4,800) | ($5,000) | +4.0% |
| Other G&A | ($18,000) | ($17,000) | -5.9% |
| Net Profit (EBITDA) | $41,200 | $37,000 | +11.4% |
| Net Margin | 16.6% | 16.1% | +0.5pp |
Revenue Trend (6 months)
Expense Breakdown
📝 Controller Commentary
Revenue exceeded budget by 7.6% ($17,500) driven by two new retainer clients in May. Gross margin held at 40.0% — contractor costs rose proportionally with revenue, which is expected. Flag: Professional fees over budget by 26% ($1,300) due to one-off legal review of vendor contract. This is non-recurring. According to SBA guidance, businesses should aim to keep professional fees below 5% of revenue. Recommend monitoring marketing spend efficiency — $8,200 spent but only 2 new leads attributed. Consider reallocating $2K from paid ads to content marketing next month.
Monthly KPI Dashboard
The metrics that matter, at a glance. Traffic-light status so you know where to focus. According to CIMA/AICPA research, companies using KPI dashboards make faster, more informed decisions.
Action Items This Month
-
Urgent
Client A invoice ($31,600) is 28 days overdue. Impact: If uncollected by Week 8, cash position drops to $91,200. Send follow-up today. Consider offering 2% prompt payment discount.
-
Review
Marketing spend efficiency declining. $8,200 spent this month, only 2 qualified leads attributed. Recommend pausing Google Ads experiment and redirecting to referral programme. Potential saving: $2,000/mo.
-
Opportunity
Q3 estimated tax payment due September 15. Based on current trajectory, estimated payment is $18,400. Setting aside $4,600/week starting now avoids a cash crunch.
-
Note
Contractor costs scaling linearly with revenue. At 15+ clients, consider converting top contractor to part-time employee — saves ~$800/mo in markup and improves capacity planning.
IOLTA Trust Account Reconciliation
Three-way reconciliation for law firm trust accounts: bank statement, book balance, and client ledgers. State bar compliant, every month.
Client Trust Balances
| Client / Matter | Balance | Status |
|---|---|---|
| Johnson Estate #2024-041 | $125,400.00 | Active |
| Williams v. Metro Corp #2024-089 | $87,500.00 | Active |
| Chen Real Estate Closing #2025-012 | $64,231.44 | Pending Close |
| Garcia Family Trust #2024-056 | $52,800.00 | Active |
| Davis Settlement #2025-003 | $48,200.00 | Disbursement Due |
| Park Immigration #2024-102 | $35,100.00 | Active |
| Rivera Retainer #2025-018 | $28,500.00 | Active |
| Thompson Bankruptcy #2024-077 | $22,400.00 | Active |
| Lee Patent Filing #2025-008 | $15,600.00 | Active |
| Other (14 matters) | $7,500.00 | Active |
| Total | $487,231.44 |
Outstanding Items
- Action Required
Davis Settlement #2025-003: $48,200 disbursement authorised but not yet processed. Cheque needs partner signature by Friday to meet settlement deadline.
- Pending
Chen Real Estate #2025-012: Closing scheduled for March 3. $64,231.44 will be disbursed to title company. Need wiring instructions.
- Compliance
Monthly bar report filed. Three-way reconciliation completed and documented. Zero exceptions. Available for partner review in shared drive.
WIP Summary
| Metric | Value |
|---|---|
| Total unbilled WIP | $142,800 |
| WIP > 60 days | $38,400 |
| Realization rate (YTD) | 89.2% |
| Collection rate (YTD) | 94.1% |
| Average days to collect | 31 days |
Business Valuation Summary (IPEV Guidelines)
Fair value measurement aligned with US GAAP and IFRS. Suitable for investor reporting, M&A planning, partner buy/sell agreements, and portfolio monitoring. Prepared in accordance with IPEV Valuation Guidelines.
Valuation Approaches
| Method | Value | Weight |
|---|---|---|
| Discounted Cash Flow (DCF) | $3,180,000 | 50% |
| Comparable Transactions | $3,350,000 | 25% |
| Revenue Multiple (Market) | $2,970,000 | 15% |
| Asset-Based Approach | $2,650,000 | 10% |
| Weighted Enterprise Value | $3,155,000 | 100% |
DCF Assumptions
| Parameter | Value |
|---|---|
| Projection period | 5 years |
| Revenue CAGR | 12.0% |
| Terminal growth rate | 2.5% |
| Discount rate (WACC) | 14.0% |
| Terminal value method | Gordon Growth |
| Tax rate | 21.0% |
| Capex as % of revenue | 3.5% |
📝 Valuation Commentary
Prepared in accordance with IPEV Valuation Guidelines (2025 edition) and consistent with ASC 820 / IFRS 13 fair value measurement. The DCF method is weighted highest (50%) given the company's predictable recurring revenue. Comparable transactions suggest slight premium due to sector consolidation activity. Key sensitivity: A 1% change in WACC shifts enterprise value by approximately ±$180K. Recommend updating quarterly for portfolio monitoring or annually for financial reporting.
Board-Ready Financial Pack
Everything your board, investors, or advisors need in a single monthly package: executive summary, financials, KPIs, and forward-looking commentary.
Executive Summary — June 2025
Performance Highlights
- ✓ Revenue $247,500 — 7.6% over budget, 12.3% growth MoM
- ✓ Net profit $41,200 (16.6% margin) — exceeding 15% target
- ✓ Cash position $182,900 — 7.2 months runway at current burn
- ✓ AR days improved to 34 (↓3 days) through proactive collection
- ✓ Two new retainer clients onboarded — recurring revenue +$7,500/mo
Risks & Watch Items
- ! Client A receivable ($31,600) overdue — cash impact if unresolved
- ⚠ Marketing ROI declining — review paid ad strategy
- ⚠ Q3 estimated tax ($18,400) due Sep 15 — cash aside plan needed
- → Contractor costs scaling — consider FTE conversion at 15+ clients
- → Insurance renewal approaching — re-quote before August
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📝 Controller Commentary — Week 3
Cash position is healthy. Opening balance of $182,400 with projected ending of $214,800 (+17.8%). Key risk: Week 8 sees payroll + rent converging — if the $31,600 receivable from Client A slips, we'll dip to $91,200. Recommendation: Send Client A invoice reminder by Tuesday. Consider 2% early payment discount to secure collection before Week 7.