Your bookkeeper enters invoices. Nobody tracks job costs against estimates. Change orders don't update the budget. Retainage sits uncollected for 18 months. You won't know if a $2M project lost money until it's finished. We stop that from happening.
No contracts · From $3,995/mo · ACMA CGMA · 24 years in professional finance
You bid $480K on a job. Actual labour came in 22% over. Material costs spiked. The subcontractor invoice was $40K more than quoted. Your P&L says you're profitable this month because billings are up — but you're actually losing $60K on that project. Without real-time job costing, you're flying blind.
Work-in-progress schedules should tell you exactly where every active job stands: costs to date, billings to date, estimated costs to complete, over/under billing. Most contractors can't produce this. Your surety bond company wants it. Your bank wants it. We build and maintain it monthly.
The original contract was $1.2M. Six change orders later, the approved value is $1.45M but your books still show the original contract amount. You've incurred the costs but you're not billing for them because the change orders aren't reflected in your accounting system.
5–10% retainage on every pay application adds up. On a $5M annual revenue contractor, that's $250K–$500K sitting in receivables — sometimes for 12–18 months. Nobody tracks release triggers, and it quietly destroys your cash flow. We track every dollar and trigger collection.
Surety companies underwrite based on your balance sheet, WIP schedule, and working capital ratio. If your financials are sloppy or late, they cap your bonding. That means you can't bid larger jobs. Clean financials = higher bonding capacity = bigger revenue.
Everything a full-time controller delivers — tuned for construction economics.
Every active job tracked: labour, materials, subs, equipment. Variance analysis against original estimate + approved change orders. Know which jobs are bleeding before they finish.
Percentage-of-completion method. Costs to date, billings to date, estimated costs to complete, over/under billing. Surety-ready. CPA-reviewed format.
G702/G703 preparation and reconciliation. Schedule of values tracked against actual progress. Change orders reflected in billing. No more leaving money on the table.
Every retainage receivable tracked with release triggers, aging, and collection status. Automatic alerts when retainage becomes billable. Stop letting cash sit uncollected.
Rolling weekly forecast factoring in pay-app cycles (net 30–45), retainage releases, subcontractor payments, and equipment financing. Construction cash flow is lumpy — we smooth the visibility.
Clean financial statements, working capital analysis, and WIP schedules formatted for your surety and lender. Increase bonding capacity by having financials they trust.
Davis-Bacon compliance, certified payroll reporting (WH-347), fringe benefit tracking, and union rate reconciliation for government and public works contracts. We handle the paperwork so you win the bid.
Whether you're on QuickBooks or a full ERP, we integrate with the tools your team already uses.
Procore
Project management, daily logs, RFIs, change orders — we reconcile Procore data to your accounting system monthly.
Sage 300 CRE (Timberline)
Job cost modules, AP/AR, equipment management. We set up cost structures, reporting, and month-end workflows.
Viewpoint (Vista / Spectrum)
Full-suite construction ERP. We configure job costing, WIP reporting, and certified payroll modules.
Foundation Software
Contractor-specific accounting: job costing, AIA billing, certified payroll, equipment costing — built for the industry.
QuickBooks + Buildertrend
The $2M–$8M contractor stack. We bridge the gap between project management and financials so job costs stay in sync.
Sage Intacct
Cloud-native mid-market ERP. Multi-entity consolidation, dimensional reporting, and real-time dashboards for growing GCs.
30-minute call. We'll review your job costing setup, check your WIP accuracy, and show you exactly what your monthly financial package should include. No pitch — just proof.
Book Your Free Call →We set up cost tracking by job with separate buckets for labour, materials, subcontractors, and equipment. Every active job is compared against the original estimate plus approved change orders each month. You'll see variances in real time — not after the job closes. Most contractors we work with go from discovering cost overruns 60–90 days late to catching them within the current billing cycle.
A Work-in-Progress (WIP) schedule shows every active job's costs to date, billings to date, estimated costs to complete, and whether you're over- or under-billed — calculated using the percentage-of-completion method. Surety companies use it to assess your financial health before issuing bonds. Banks use it for line-of-credit renewals. We build and maintain your WIP monthly in a format that satisfies both your surety and your CPA.
Yes. We prepare and reconcile AIA pay applications (G702/G703), maintain the schedule of values against actual progress, and ensure change orders are reflected in billing. For retainage, we track every receivable with release triggers, aging, and collection status — so the 5–10% held back on each pay app doesn't sit uncollected for 18 months.
Surety underwriters evaluate your balance sheet strength, working capital ratio, and WIP accuracy. Sloppy or late financials signal risk, which caps your bonding. We deliver clean, timely financial statements and WIP schedules in formats your surety company expects. Contractors we work with typically see bonding capacity increases within 6–12 months because underwriters trust numbers that are consistent, accurate, and on time.
We work with Procore, Sage 300 CRE (Timberline), Viewpoint Vista/Spectrum, Foundation Software, Sage Intacct, and QuickBooks paired with Buildertrend. If you're on a different system, we can adapt. The goal is the same regardless of platform: accurate job costs, clean WIP schedules, and financials your bank and surety can trust.