US · San Antonio, TX · outsourced controller / monthly close management
Outsourced Controller in San Antonio, TX
From $1,995/month
An outsourced controller for San Antonio businesses that need a clean monthly close — not a full-time hire, not a junior bookkeeper.
BlackpeakCFO provides outsourced controller services for growing small businesses in San Antonio, TX. A controller sits between your bookkeeper and a CFO: month-end close, GAAP reporting, accruals and reconciliations, oversight of the bookkeeping function and a real review of every monthly number before it lands on your desk — by an ACMA CGMA chartered management accountant, not a junior.
What you get
- Monthly close completed and reviewed by the 5th business day
- GAAP-compliant management accounts (P&L, balance sheet, cash flow)
- Accruals, prepayments and intercompany journals run properly
- Bookkeeping oversight — your bookkeeper is supervised and reviewed
- Written commentary on every monthly pack — what moved and why
- CPA-ready year-end package, no scramble in March
Why this matters in San Antonio, Texas
Growing San Antonio businesses hit the same ceiling: a bookkeeper can record transactions but isn't qualified to close the books properly, and a full-time controller costs $120K–$180K. In Military + defense (JBSA), Healthcare, Cybersecurity (NSA Texas) especially, the gap between "we have books" and "we have books a board or lender would trust" is the controller layer.
San Antonio's small-business economy is anchored by Joint Base San Antonio (the largest joint base in the DoD), the USAA insurance HQ, a substantial cybersecurity cluster around NSA Texas / 24th Air Force at Lackland, and tourism freelancers tied to the River Walk and the Alamo. Healthcare is the second pillar — South Texas Medical Center is the city's largest employment cluster after the military. Add Valero, Tesoro, and a small but real energy-services consultant pool. No Texas state income tax. Most San Antonio sole proprietors and LLCs are smaller-scale than Dallas / Houston peers, which means the bookkeeping problem is less "S-corp optimization" and more "the books haven't been touched in 18 months and the CPA needs them clean for tax season."
Common questions about outsourced controller in San Antonio
What's the difference between a controller and a fractional CFO in San Antonio?
A controller owns the monthly close, GAAP reporting and bookkeeping oversight — operational finance. A fractional CFO works above that layer on strategy, forecasting, fundraising, board reporting and decision support. Many small businesses need a controller first; CFO comes when you're raising capital, planning an exit, or running multi-entity reporting.
Do you replace my San Antonio bookkeeper or work with them?
Either. Many clients keep their bookkeeper and we sit above them — supervising, reviewing, and closing the books cleanly each month. Others ask us to run the whole stack (bookkeeping + controller) for one fixed monthly fee. We'll scope which makes sense after a one-minute intake.
I'm a JBSA-cleared cybersecurity contractor — sometimes 1099 to my LLC, sometimes W-2 through an integrator. How do mixed-status earnings flow into books?
W-2 income (when an integrator runs you on payroll) is not in your business books at all — it's personal wages, reported on your 1040. Your LLC books only capture the 1099 stream. If the LLC is taxed as a disregarded entity (single-member, no S-corp election), the 1099 income flows to your personal Schedule C. We separate the two streams cleanly at setup so payroll W-2s don't accidentally end up in the LLC P&L.
River Walk tourism / hospitality operator — seasonal income, lots of cash, tip pooling. Texas no-income-tax but what about sales + hotel taxes?
San Antonio operators owe Texas sales tax (6.25% state + up to 2% local = 8.25% total in San Antonio) on most goods and prepared food. Hotel occupancy tax adds another 16.75% combined (state + city + county venue tax) for accommodation. Tip pooling has specific federal reporting rules. We set up sales-tax tracking by jurisdiction and proper tip-pool documentation at onboarding so cash tips don't become a payroll-tax audit issue.
Get started in San Antonio
Send your details in a one-minute form. Stuart reads every one personally and replies within one business day. No phone calls required — everything by email unless you specifically want a call.
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